Job Details

Job Description

JOB OBJECTIVE: This position supports the Texas Historical Commission's (THC) Community Heritage Development Division's (CHD) programs, including the Texas Main Street (TMSP) and Certified Local Government (CLG) programs. The position supports the programs in their use and development of digital tools, with a primary focus on DowntownTX.org (DTTX). This web-based tool includes mapping and inventory components in support preservation-based revitalization efforts by connecting potential investors to the historic properties in communities.

This special projects coordinator provides daily support for and management of the DTTX tool, which THC developed to increase the market exposure of available historic properties in downtowns across the state. The tool's purpose is to attract community-minded entrepreneurs and investors-the DTTX audience-who value historic architecture and unique historic commercial districts so much so that proposed use and rehabilitations are more likely to retain character defining features. Select TMSP local program managers and CLG contacts-the DTTX administrators-populate DTTX community profiles, update property data, and often serve as a point of contact for sale/lease properties featured on DTTX. Under the direction of the TMSP state coordinator, the special projects coordinator facilitates community outreach and training for the site to support DTTX administrators and their interaction with the site, overall providing appropriate management for DTTX tools and website.

The DTTX web tool serves as a matchmaking platform for buildings, making it easier to find, invest in, and enhance historic buildings and places. Besides featuring investment opportunities, the site also highlights incentives, provides a direct connection to the correct local contacts, and clarifies the local development process. This position's project management role includes oversight of the third-party web developers hosting and improving the DTTX site. An ideal candidate will have excellent written and oral communication skills, demonstrated experience with historic property inventory and mapping tools, competency with file organization and management, and familiarity with economic incentives for local preservation and downtown revitalization. They do not need specific, technical knowledge of web development, but they should be capable in using and understanding web functionality and user experience (UX/UI).

In addition to managing the DTTX web tool, the special projects coordinator may also administer or participate in events and programming associated with CHD and THC programs. Primarily, the coordinator will help TMSP staff develop and administer the Imagine the Possibilities Tours that take place each year in select TMSP communities. This tour effort promotes local development opportunities in individual communities and the associated DTTX building inventories. Additionally, the special projects coordinator will assist the TMSP team with managing other projects, events, and initiatives as the need arises. Workload may include help with logistics related to celebrations for new TMSP communities that include the First Lady of Texas, statewide and regional TMSP training sessions, and assistance with THC's Real Places Conference. In the future, this position may develop, implement, or manage additional digital tools in support of CHD programs.

The Project Manager job classification is for employees responsible for the daily oversight and delivery of projects. Project managers are typically responsible for leading the project lifecycle from project initiation through completionmonitoring the progress and schedule of projects, as well as communicating with project stakeholders, management, and other relevant parties. Some projects may require the special projects coordinator to assign work to and collaborate with other CHD staff. The special projects coordinator works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

1. 1. Develop and update training methods and materials provided to communities active on DTTX. Provide in-person and remote training to individual DTTX administrators on platform best practices, establishing community profiles, and maintaining accurate data within profiles.

2. Assist with and oversee quality control for DTTX administrator data entry.

3. Manage and scope contracts for additional technology or graphic improvements with the software developers, THC IT and GIS teams, or other internal and external users and stakeholders as appropriate.

4. Continue development of DTTX capabilities and user features necessary to integrate Main Street reporting into the system, including as appropriate and feasible coordination with partners interested in licensing the software tools.

5. Coordinate, as appropriate, any THC contributions to events and programming, including local Imagine the Possibilities Tours.

6. Work in a targeted fashion to connect with the DTTX audience-real estate and small-scale, development-oriented partners-to advance the awareness and use of DTTX.

7. Develop and implement methods to increase utilization and regular updating of DTTX community profile data.

8. Pursue knowledge and identification of community development, market climates, preservation issues for their potential ramifications on historic downtowns in coordination with CHD program leadership; provide updates of these issues, as appropriate, to local officials, public and private building owners, Main Street boards, and the public.

9. Conduct research and special studies related to DTTX platform, usage, and potential platform capabilities, as appropriate, and recommend solutions to CHD leadership, TMSP and CLG coordinators, or others whose work may be informed by the research.

10. Coordinate, plan, and evaluate projects using accepted project management methodologies to implement risk management, as well as cost and quality controls of budget and deliverables.

11. Coordinate project activities with other state agencies, governmental jurisdictions, or private sector partners and contractors.

12. Communicate project methodology and processes to interested groups and team members.

13. Compile and distribute project information, project status reports, and project budget expenditures; provide regular updates to management, project teams, and others of project status and related issues.

14. Assist in initiating projects, obtaining authorization and commitment, and demonstrating business need and project feasibility.

15. May coordinate the work of project staff.

16. Make presentations at training for preservation professionals and volunteers, local government staff/elected officials, and the public.

17. Exhibit enthusiasm and passion for historic preservation principles exemplified by THC programs.

18. Adhere to established work schedule with regular attendance.

19. Follow all THC safety guidelines/procedures and ethics requirements.

NON-ESSENTIAL DUTIES:

Perform other duties as assigned.

Qualifications:

QUALIFICATIONS/REQUIREMENTS:

•Graduation from an accredited, four-year college or university with major course work in a field relevant to the assignment and the program or agency mission; such as architectural history, planning, community development, or historic preservation.

•Work experience in project management relevant to the project assignment, especially with mapping tools and property survey inventories.

•Valid driver's license, acceptable driving record and ability to drive a state vehicle.

•Required to travel up to 15% of the work period.

PREFER:

•Master's degree with major coursework or significant experience in relevant fields, such as geographic information systems; community planning; community, economic, or urban real estate development; small business development.

•Experience training others in the use of complex systems.

•Combination of knowledge or experience in community or downtown revitalization and historic preservation;

•Familiarity and experience with Main Street America's Four-Point Approach® and historic preservation tools.

•Two or more years of experience with data-driven dynamic web pages, especially those that include mapping and inventory systems.

•Coursework in process improvements, process mapping, PMP certification.

•Two or more years of experience using and managing digital tools for managing data and project collaborations, such as SharePoint, Asana, databases, and advanced Excel use.

•Two or more years of experience using data tools, such as IMPLAN, Datafy, Census records, and other sources of information used to understand and forecast trends related to community health.

•Two or more years using CSS and HTML for web development.

•Two or more years of work on user experience (UX/UI) for data-driven dynamic web pages.

KNOWLEDGE, SKILLS AND ABILITIES:

•Knowledge of project management theories and practices applicable to limited-scope projects; of systems and procedures used to evaluate a third-party vendor's performance; and of local, state, and federal laws and regulations relevant to the administration of the project undertaken;

•Skill in project management monitoring and in the use of a computer and applicable software;

•Ability to exercise sound judgment in making critical decisions, to analyze complex information and develop plans to address identified issues, to demonstrate negotiation and facilitation skills, to identify project risks, to prepare reports and charts, to communicate effectively, and to assign duties and responsibilities and coordinate the work of project staff or stakeholders;

•Knowledge of development and historic preservation principles associated with downtown or community revitalization;

•Skill in verbal and written communication, including delivering training to public audiences;

•Ability to understand and document complex processes;

•Skill in organizing data and files;

•Knowledge of digital tools used for organizing and mapping property inventories;

•Knowledge of digital tools for project management and collaboration;

•Skill in providing customer service excellence to both internal and external customers;

•Ability to analyze problems, evaluate alternatives and recommend effective solutions;

•Ability to process information in a logical manner and to assess validity and feasibility;

•Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people;

•Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;

•Ability to multi-task in a fast-paced environment;

•Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;

•Ability to plan, organize and work both independently as well as within a team environment;

•Ability to exercise sound judgment and discretion; and

•Ability to maintain the highest level of confidentiality.

REGISTRATION, CERTIFICATION, OR LICENSURE:

Must have or obtain a valid Driver's License and Defensive Driving Course to be able to operate state vehicles.

ENVIRONMENT/PHYSICAL CONDITIONS: Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer, and may require working extended hours and some evenings, weekends and overnight, as needed. Involves safely operating a state vehicle and driving for long distances and traveling by airplane.

REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, genetic information, age or disability in recruitment, selection, appointment, training, promotion, retention or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.

Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment.

As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.

Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-###-####.

THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Additional Military Crosswalk information can be accessed at:



Veterans: Go to www.texasskillstowork.com for assistance with translating your military work experience and training courses into civilian job terms, qualifications/requirements and skill sets.

For New Hires/Rehires: Health insurance is available the 1st of the following month after a 60-day waiting period.

AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER