Job Details

Classification Title Job Title Budget Supervisor FLSA Exempt Location Main Campus Position Length Full-timePosition Summary InformationJob SummaryThe Budget supervisor oversees the College's financial operations related to budgeting, auxiliary enterprises, and revenue-generating programs. Thisposition is responsible for managing the development, implementation, monitoring of the College budget and providing support for auxiliary services that enhance the student experience. The supervisor collaborates with various department to analyze financial reports, make recommendations for cost saving initiatives, maintain accurate records of expenditures. This role is responsible for fostering a positive and productive team environment and support to the College's Vice President of Finance and Administration in the preparation of budget-related analysis and reports.Essential Duties and Responsibilities* Develops, implements, and oversees the annual budget, ensuring alignment with institutional goals and priorities* Monitors budget performance by reviewing expenditures, tracking revenue, and ensuring compliance with established budgetary guidelines and policies.* Maintains responsibility and oversight of day-to-day operations of campus budget, events and facilities leasing, auxiliary enterprises; ensures that staff implements and provides these services in a manner consistent with the College's policies, goals and objectives.* Prepares and presents financial reports for internal and external stakeholders, including leadership and governing board, to ensure transparency and accountability* Conducts detailed financial analysis, identifying trends, variances, and opportunities for cost savings.* Assists in the preparation of financial forecasts and projections to support strategic planning and decision-making.* Calculates and ensures accurate ad valorem tax assessments, working closely with the tax authority to ensure compliance with local tax laws.* Coordinate the timely filing and reporting of ad valorem taxes, ensuring accurate collection and distribution of tax revenue.* Ensure that all ad valorem tax records and related documentation are properly maintained and available for audit purposes.* Oversees the preparation of budget amendments, ensuring they are in compliance with institutional policies and procedures, and provide detailed explanations of changes.* Provides regular financial reports and analysis to senior management, offering recommendations for cost-effective measures and financial planning.* Supervises, leads, and supports staff within the Budget and Auxiliary Services department, including hiring, training, and evaluating performance.* Implements and promotes best practices in budgeting and financial management across departments to optimize resource utilization.* Oversees and maintains comprehensive project list and associated budget with each and monitors progress and completion of projects as compared to budget.* Evaluates chart of accounts on a quarterly basis or as required by request and makes recommendations.* Leads or supports special financial projects and initiatives, as assigned, to address college needs or enhance operational effectiveness.* Prepares the Legislative Appropriations Requests.* Prepares the Report of Fundable Operating Expenses.* Provides financial insight and guidance to departments to support effective decision-making and resource allocation.* Verifies coding accuracy of revenues, expenses and encumbrances.* Responsible for position control by validating available funds and proper coding of Personnel Action Requests.* Maintains user roles in accounting software.* Continuously assesses and streamlines financial processes and procedures to increase efficiency, accuracy, and responsiveness.* Recommends changes/improvements in accounting, budgeting and reporting procedures.* Manages and monitors auxiliary services, ensuring they operate efficiently and remain financially sustainable.* Works with external vendors and contractors to negotiate contracts and ensure compliance with agreements.* Evaluates and improves auxiliary service offerings to enhance student experiences while maintaining fiscal responsibility* Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College.* Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite.* Completes duties and responsibilities in compliance with College standards, policies and guidelines.* Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community.* Completes all required training and professional development sessions sponsored by the Texas Southmost College (TSC).* Serves on committees as appropriate and as appointed by supervisor.* Supports the values and institutional goals as defined in the College's Strategic Plan.* Working hours may include evenings, holidays or weekends depending on deadline requirements and special events.* Performs other duties as assigned.Required Knowledge and SkillsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.* A strong commitment to the mission of the community college.* Demonstrated knowledge of accounting principles and practices of generally accepted accounting and budgeting procedures and pertinent Federal, State, Community College laws, codes and regulations related to budgeting and accounting.* Possess strong analytical skills and attention to details.* Ability to communicate complex financial information clearly.* Possess a proactive approach to problem-solving and a collaborative mindset* Ability to prepare and organize clear and concise reports and meet deadlines.* Ability to examine and verify a wide variety of financial documents and reports.* Ability to prepare a variety of complex financial statements, reports and analysis.* Ability to analyze programs, policies and operational needs.* Ability to interpret and apply Federal, State, and community college policies, procedures, laws and regulations.* Ability to communicate effectively, both orally and in writing; define problems, collect data, establish facts, and draw valid conclusions; and effectively present information to top management, public groups, and/or boards of directors.* Proficient in the use of MS suite with advance skills in Excel and Power BI for data analysis and reporting.* Ability to perform and excel in a high-tech all-digital environment.Required Education and ExperienceTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experience required.* Bachelor's degree from an accredited college or university, with a concentration in accounting, business administration or finance.* Minimum of three (3) years of work experience in budgeting, financial analysis and accounting within the governmental accounting sector.* Advance skills in Microsoft Excel and/or Power BI.* Ability to create and maintain complex spreadsheets and financial models.* Applied knowledge of the Governmental Accounting Standards Board (GASB) principles and guidelines.Preferred Education and Experience* Master's degree from an accredited college or university in accounting or business administration.Certificates and LicensuresNone required.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands and fingers to handle objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. _________________Disclaimer:gisThe duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.Posting Detail InformationPosting Number 2025058TSC Open Date 06/02/2025 Close Date Open Until Filled Yes Special Instructions SummaryTranscripts (unofficial) are required to be attached to applications for all positions with an educational requirement (Faculty/Staff/Administrative).Your application is not considered complete until all required documents have been attached.Attachments must be in PDF or Microsoft Word format and must be no larger than 2 MB.You will not be able to attach documents after your application has been submitted.Please Note: Official transcripts are only required if recommended for hire. Please Note: Official transcripts are only required if recommended for hire.Official transcripts shall be sent directly from the issuing institution to the College District's Office of Human Resources and must include documentation of all credit earned, including the education requirements that specifically qualifies the applicant for the position. The address to send all transcripts is:Texas Southmost CollegeOffice of Human Resources80 Fort Brown, Tandy 105Brownsville, Texas 78520For eTranscripts please use email address: ...@tsc.eduThe College District recognizes equivalent credits and degrees earned from foreign universities. The equivalency shall be determined by translation and evaluation from a member of the National Association of Credential Evaluation Services (NACES). For more information please visit: www.naces.org.