Job Details

Legal Administrative Assistant

At MoFo, we couldn't write our own success story without yours. Ready to write your story?

Join MoFo as a LEGAL ADMINISTRATIVE ASSISTANT on our Legal Secretaries team! This role is based in Austin.

ABOUT THE ROLE

The Legal Administrative Assistant provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers. Ensures client services and satisfaction are attained in all areas of position.

• Collaborates with legal secretarial staff and other teams to provide designated and "as needed" administrative services to assist in delivering exemplary service.
• Drafts letters and documents; collects and analyzes information; prepares requested documents.
• Arranges conference calls.
• Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
• Makes conference room reservations. Coordinates meals, multimedia, and other services as requested.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
• Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
• Assists with creating and maintaining client/matter lists and communication lists.

ABOUT YOU

• High School Diploma required; Bachelor's degree preferred.
• Minimum of 2-year administrative experience in a law firm. Legal secretary experience a plus.
• Experience working in a professional services environment preferred.
• Strong attention to detail and organizational skills.
• Excellent teamwork skills and commitment to delivering results by assisting co-workers.
• Client service orientation and ability to communicate effectively with staff at all levels.
• Proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook, and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
• Flexibility regarding work schedule and availability to work overtime required.

ABOUT MOFO

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us
• Diversity + Inclusion
• Commitment to Pro Bono
• The MoFo Foundation

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life, and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.