Job Details

Legal Administrative Assistant

Prestigious international Am Law 100 law firm is seeking a Legal Administrative Assistant to support a Partner and an Associate on their Litigation team. Appellate experience is a plus but not required.

Responsibilities:

• Maintains a leadership role in both team and firm-related projects and activities; assists with lawyer committee work, community service projects and other public relations activities.
• Provides general administrative and team-wide e-filing support including managing attorney's inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources.
• Complies with the firm's Client File Maintenance policy for managing the client file for both electronic and hardcopy files.
• Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage.
• Creates, proofreads and edits letters and complex legal documents; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, and applying document styles as needed.
• Arranges appointments, coordinates meetings, reserves conference rooms, arranges for teleconferencing and equipment set-up and coordinates menu needs through caterers; coordinates travel arrangements; prepares and submits timely manual and electronic expense reimbursement and other payment requests; understands and follows firm policies and procedures, coding and approval requirements related to firm and client charges; anticipates needs and proactively seeks to avoid rush and emergency payment requests.

Qualifications:

• High school diploma or equivalent required. College degree preferred.
• Minimum three years' overall legal secretarial experience (or work equivalent) required.
• Prior law firm experience preferred with e-filing experience strongly preferred.
• Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, but not limited to, word processing, document management, file management, spreadsheets, calendaring, and time management. Proficiency in Microsoft Office and PDF required. Proficiency in iManage and other firm software applications preferred. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred.