Job Details

Overview

The Administrative Assistant supports the janitorial and facilities management team within the Manufacturing/Semiconductor industry. This role ensures smooth administrative operations, assists with scheduling and compliance, and provides excellent communication between staff, vendors, and ABM leaders and Client leadership.

Benefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management ( Flyer - Staff & Mgmt.pdf)

Key Responsibilities

Administrative Support:

• Maintain records of janitorial staff schedules, attendance, and work orders.

• Prepare reports, memos, and correspondence related to cleaning and maintenance activities.

• Manage inventory of cleaning supplies and process purchase orders.

Scheduling & Coordination:

• Assist in scheduling janitorial staff for daily and special events.

• Coordinate with vendors for equipment servicing and supply deliveries.

Compliance & Documentation:

• Ensure adherence to health, safety, and sanitation standards.

• Maintain documentation for inspections and compliance audits.

Communication:

• Serve as a point of contact between janitorial staff, client administration, and external contractors.

• Respond to inquiries and resolve minor issues promptly.

Financial Support:

• Process invoices, track expenses, and assist with budget monitoring for janitorial services.

Qualifications

• Must have a Valid Start Driver's License

• High school diploma or equivalent (Associate degree preferred).

• 1-2 years of administrative experience; facilities or janitorial experience a plus.

• Proficiency in Microsoft Office Suite and scheduling software.

• Strong organizational and communication skills.

• Ability to maintain confidentiality and work in a fast-paced environment.

Desired Skills

• Knowledge of cleaning standards and safety regulations.

• Customer service and problem-solving abilities.

• Familiarity with inventory management systems.

REQNUMBER: 137598

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-###-####. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.