Job Details

About the International School of Texas

In September 2013, The International School of Texas was founded by a group of 13 brave parents who shared a common vision of an exceptional education for their children: one that is marked by free thought, equal opportunity, and the development of our core values of Respect, Integrity, Confidence, Intellect, and Service. Over the years that passed, IST quickly outgrew its initial location and moved into a newly completed campus west of Austin. In August of 2024, we opened the doors to our new, state-of-the-art campus in the rolling hills of Bee Cave, and we launched our first cohort of high school students.

Since 2017, IST has been an authorized International Baccalaureate World School, currently offering the PYP and MYP. We are a candidate school for the Diploma Programme*. The International School of Texas is a candidate school for the Diploma Programme. IB World Schools share a common philosophy-a commitment to high-quality, challenging, international education-that we believe is important for our students. *Only schools authorized by the IB Organization can offer any of its four academic programmes: the Primary Years Programme (PYP), the Middle Years Programme (MYP), the Diploma Programme (DP), or the Career-related Programme (CP). Candidate status gives no guarantee that authorization will be granted. For further information about the IB and its programmes visit www.ibo.org.

Our Core Values: Respect | Integrity | Confidence | Intellect | Service

The International School of Texas is an equal opportunity employer.

Position Overview

The Front Desk Coordinator serves as the welcoming face of the school, greeting and assisting visitors, managing communications, and ensuring smooth front office operations. This role supports the Director of Operations and provides administrative assistance to the Head of School as needed.

Qualifications

• 2-3 years of clerical or administrative experience
• Strong communication and interpersonal skills with students, parents, faculty, and staff
• Positive, professional attitude and ability to work collaboratively
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams) and Google Suite
• Preferred familiarity with Canva, Raptor, Veracross, and Toddle
• Excellent written and verbal communication skills

Preferred Skills and Experience

• Experience working in an educational environment
• Bachelor's degree preferred, but not required

General Responsibilities

• Welcome and direct visitors in person and/or via intercom at the gate, answer and route phone calls and inquiries to the Director of Admission
• Manage visitor check in/out, visitor badges and batch printing using the Raptor System
• Direct visitors and provide accurate information by maintaining up-to-date department directories, finding reliable answers to parent and staff questions and gathering requested materials as needed
• Provide administrative support for the Head of School and Operations Team as required
• Maintain accurate parent communication information
• Maintain a professional and collaborative relationship with the security team, demonstrating a clear understanding of all emergency policies and procedures
• Maintain safe, professional and organized reception area
• Support school compliance with state licensing and local inspections in partnership with the Director of Operations
• Maintain a strictly professional relationship and attitude when communicating with families and parents
• Maintain effective communication and continuity among teams by documenting actions, reporting irregularities, and sharing ongoing needs
• Maintain accurate student attendance records by ensuring all students are signed in and out after the start of the day, issuing late slips, verifying authorized pickups, and recording attendance in Toddle
• Maintain an accurate school calendar on Microsoft Outlook and Google Calendar, including event times and locations, in partnership with the Director of Communications & Marketing
• Maintain an inventory of IST House t-shirts and record sales
• Prepare and distribute school snacks daily
• Assist with coordination of school events, field trips, after-school programs and summer camps
• Liaise with the Nurse to maintain student emergency contact information
• Support light bookkeeping in coordination with the Chief Financial Officer
• Collaborate with the Director of Communications for front office updates and event support
• Provide assistance to the Admission, Advancement, Marketing, and Communications as needed

Training and Compliance

• Maintain a current Food Handler's License (every 2 years)

• Hold valid CPR and First Aid Certifications

• Complete required annual training in HR, safety, bloodborne pathogens and child abuse prevention

School Hours: 7:30 a.m. to 4:00 p.m. Monday-Friday (30-minute lunch break)

Job Type: Full-time, year-round (Admin holiday and summer schedules apply)