Job Details

Job Description

State Title: Program Specialist II

This position will require a minimum of two-days in office work. The selected candidate must reside in the greater Austin area.

To apply for this position, complete an on-line application through the Applicant Career Section or WorkInTexas. TxDMV does not accept paper applications.

Applicants who require accommodation for the interview process should contact Human Resources at 512-###-#### when contacted to schedule an interview.

GENERAL DESCRIPTION

Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services. We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.

Performs moderately complex (journey-level) consultative service and technical assistance work for the Texas Department of Motor Vehicles (TxDMV), Motor Vehicle Division (MVD). Work involves disseminating information, maintaining filing and record-keeping systems, and performing internal and external administrative support work. Provides customer service for both internal and external customers. Responds to customer inquiries both verbally and in writing. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES

Coordinates processing of incoming mail and faxes sent to MVD, including logging mail received by the division, scanning documents, and sending to appropriate staff or folders.

Reconciles application fee payments daily in the eLICENSING system. Researches reconciliation discrepancies and reports findings.

Coordinates processing of incoming mail and faxes sent to MVD, including logging mail received by the division, scanning documents, and sending to appropriate staff or folders.

Reconciles application fee payments daily in the eLICENSING system. Researches reconciliation discrepancies and reports findings.

Assists in analyzing payments made in connection with applications submitted to MVD and ensures compliance with requirements under TxDMV Board rules, applicable statutes, and TxDMV's overall anti-fraud strategy.

Responds to internal and external customer inquiries regarding a variety of issues relevant to MVD business operations, including inquiries on licenses or payments and requests for correspondence pertaining to licenses.

Works with team members to appropriately resolve licensing-related questions and payment issues. Updates and informs management of potential issues.

Provides support as needed for refund processing and other TxDMV Finance-related program areas.

Processes all assigned work as instructed by the assigned deadline.

Researches and collects information for reports or other needs and assists with special projects.

May travel up to 5% of the time. Travels by car (may include flying). May include overnight travel. May require working extended hours and some evenings and weekends, as needed.

Required to attend work regularly and adheres to approved work hours in accordance with department policies and procedures.

Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge - Knowledge of office practices and administrative procedures; knowledge of customer service techniques.

Skill - Skill in the use of standard office equipment and software; skill in customer service and providing accurate, timely information to internal and external customers; skill in written and verbal communications.

Abilities - Ability to communicate effectively; ability to gather, correlate, and analyze information, ability to evaluate the effectiveness of new administrative systems and procedures, ability to set work priorities, ability to collaborate with a team effectively.

The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job. Employees may perform other related duties as assigned.

Qualifications:

MINIMUM REQUIREMENTS

Education and Experience

Education - Graduation from standard high school or equivalent required.

Experience - Minimum four (4) years' responsible clerical, or administrative support experience using a computer.

Licensure and/or Certification - If driving is required, must possess a valid driver's license from state of residence.

Regulatory Knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TxDMV, State and Federal regulations, legislation, guidelines, policies, and procedures.

Physical and/or Environmental Demands

The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environment: Office;

Ambulatory skills, e.g. stand, walk, sit;

Ability to speak, hear, and exercise visual acuity;

Ability to lift or move up to 10-25 pounds on an occasional or frequent basis; and

Driving requirements: Minimal

ADDITIONAL INFORMATION

BENEFITS

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:

ü Retirement Plan

ü Paid Group Health & Life Insurance for employees

ü Paid Holidays

ü Paid Vacation Leave

ü Paid Sick Leave

ü Longevity Pay

ü Dental

ü Vision

ü Dependent Optional Life Insurance

ü Voluntary AD&D Insurance

ü Dependent Health & Life Insurance

ü Health & Dependent care flexible spending accounts

ü Tuition Assistance Program

QUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education's Public Student Loan Forgiveness (PSLF) program.

REGISTRATION, CERTIFICATION AND/OR LICENSURE

A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within ninety (90) days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.

JOB OFFERS AND CONTINUATION OF EMPLOYMENT IS CONTINGENT UPON:

• Proof of education and experience listed on the application
• Eligibility to work in the United States
• Satisfactory results from a pre-employment criminal history background check and driver's record check
• Compliance with Selective Service registration for males ages 18-25
• Required to attend work regularly and observe approved work hours in accordance with department policies and procedures.

MILITARY

If selected for the position the following must be provided for proof of military employment preference:

• Veteran must provide form DD 214
• Surviving Spouse or Orphan must provide DD 1300 or DD 214.

Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor's Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor's Office Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information.

SUBMISSION OF APPLICATION

Your application must be complete, accurate and reflect all experience and education. Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance on 512-###-####.