Job Details

Position Description: The Grants Admin & Data Specialist plays a central role in supporting Foundation Communities' post-award grants management process with a focus on grant reporting. This position ensures compliance with internal and external grant requirements, tracks grant reporting deadlines and maintains correspondence with funders, collaborates with staff across departments to compile polished reports, organizes program data for efficient, consistent reporting, and supports the overall management and administration of government and private grants. This position is located at our Mission Plazamain office.

Primary Duties/Responsibilities:
• Track, maintain, and fulfill grant reporting requirements and deadlines
• During application process and grant negotiations, review reporting requirements to ensure alignment with existing programming and data systems
• Coordinate with Grants and Contracts Administrator to create summaries and incorporate reporting requirements, deadlines, and templates into reporting dashboards
• Design and implement reporting templates when funders do not share a required template and set up accounts in grantor online reporting portals
• Serve as central liaison for grant-required reporting, notifying staff of upcoming deadlines, and coordinating with staff across multiple departments to compile and submit grant reports
• Edit narrative reports to ensure accuracy and consistency of grammar, syntax, and punctuation
• Utilize standardized protocols for consistent management of grants and complete annual review for needed updates
• Work closely with grant writers and program staff to procure metrics and craft language for use in both grant applications and reports
• Upload grant contract and renewal reporting details in various databases
• Maintain dashboard with high-level data on all active and pending government & private grants
• Create an annual program impact report summarizing overall organizational program performance to share with internal and external stakeholders
• Collaborate with the Institutional Giving and Grants teams to prepare data-informed proposals

• Conduct initial contract review to verify existing capacity to capture and report on required grant metrics and deliverables
• Support the development of grant opening materials, initial organization of grant documents, and present overview of grants during interdepartmental meetings
• Support real-time monitoring by reviewing staff-prepared reports and occasional desktop file reviews for progress toward outcomes, troubleshooting with staff as challenges arise
• Verify match documentation and track monthly progress with support of supervisor
• Serve as secondary contact for grants administration-related items, such as supporting formal monitoring tasks, attending grantee trainings and webinars
• Maintain open communication with funders and across departments to ensure smooth management of government and private grants

Minimum Requirements:
• Three (3) years or more experience in a human services environment
• Comfortable with Excel, Word, and other Microsoft Office applications
• Demonstrable experience with qualitative and quantitative grant reporting
• Experience aggregating data and working with databases
• Excellent written and verbal communication skills
• Strength in problem-solving, resourcefulness, and ability to meet deadlines
• Comfortable working in a fast-paced, dynamic team environment
• High level of organizational skills, attention to detail, and respect for confidentiality
• Commitment to Diversity, Equity, and Inclusion

Working Conditions/Physical Requirements:

• General office environment. Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

Physical Requirements

• Requires sitting or standing at a desk for long periods of time indoors. Eye and hand coordination for viewing of monitor screen and multiple reports along with high volume of keyboard use.

Compensation: $60,000/annual

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Foundation Communities provides an excellent benefits package including employer paid health benefits, 401(k) investment opportunity, Employee Assistance Program, paid vacation, holiday, and sick time.

In compliance with Foundation Communities' duty to provide and maintain a workplace that is free of known hazards, Foundation Communities is requiring all employees to be fully vaccinated against COVID-19 unless they request and receive a reasonable accommodation.

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.