Job Details

Overview

Primary Purpose:

To facilitate the efficient operation of student attendance reporting.

Education/Certification

Education/Certification:

High School diploma or GED; successfully pass MISD literacy test

Special Knowledge/Skills

• Computer proficiency
• Proficient knowledge MS Word software, and file maintenance
• Knowledge of basic accounting principles skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents
• Professional telephone demeanor

Minimum Experience

Minimum Experience:

One to three years of secretarial experience, preferably in public education environment

Essential Job Functions

• Assist with registering incoming students.
• Report attendance information to the Administration office.
• Verify student attendance zones.
• Assist with entering new students in computer system, transfer students from school to school.
• Maintain original building roll.
• Assist with coding of students such as ESL, Chapter, Gifted and Talented, and Special Education when proper forms are submitted and authorization delegated.
• Maintain daily attendance records, enter daily absences, print daily absences, resolve daily absences and enter unexcused absences and verify information.
• Encourage students to bring written validation for excused absence within a three-day period.
• Compile weekly, six-week, and semester reports of school attendance and verify information.
• Print students information (i.e., homeroom lists, class rolls, special populations, etc.) for school personnel when requested.
• Assist students, teachers and parents as needed.
• Exercise good telephone etiquette.
• Be responsible for the integrity of data.
• Cooperate fully with colleagues in shared responsibilities.
• Show tolerance for peer differences and promote harmony.
• Share experiences, ideas and knowledge with peers.
• Seek advice and counsel when needed.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel

Supervisory Responsibilities

None

Equipment used

Equipment used: Personal computer and peripherals; standard instructional equipment

Working Conditions

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Mental Demands

Maintain emotional control under stress
Work with frequent interruptions

Physical Demands

Lifting (15-44 pounds)
Carrying (15-44 pounds)
Sitting
Standing
Bending/Stooping
Kneeling
Pushing/Pulling
Repetitive hand motions
Keyboarding/mouse
Speaking clearly
Hearing

Environmental Factors

Work inside/outside
Exposure to noise
Work prolonged or irregular hours