Job Details

Prestigious Am Law 100 firm is seeking a Legal Practice Assistant to provide administrative support for attorneys in the Energy Transactional and the Energy Transactional Practice Groups.

Responsibilities:

• Perform a range of routine administrative tasks for attorneys and other timekeepers.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices in a timely manner.
• Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.
• Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read and route mail, conduct general research, and maintain files.
• Provide coverage for phone contacts and routing of voice mail messages.
• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
• Provide overflow assistance to administrative legal support team.
• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Maintain attorney bar membership records and CLE records.
• Prepare legal documents, correspondence, and binders.

Requirements:

• Minimum of 2 years of experience working in an administrative support role in a law firm.
• Bachelor's degree is a plus.
• Experience working in Energy Practice is a plus.