Job Details

Job Title

This is an internal job opportunity exclusive to current employees of the Williamson County Sheriff's Office

Job Summary

Reporting directly to the Assistant Chief Deputy, responsible for overseeing the Corrections Office Administration team and managing administrative and financial operations for the division, including oversight of the finance functions that support bond processing and inmate trust fund administration.

Examples Of Work Performed

Oversees assigned division operations and supervises personnel to include hiring, training, scheduling, timekeeping approval, performance evaluations, and corrective actions; prepares and tracks budgetary items; compiles reports for executive staff; monitors expenditures and reports updates to executive staff; orders supplies and equipment and tracks required documentation; verifies accuracy and completeness of critical documents such as records, correspondence, regulations, etc.; assists in conducting research, compiling data, and preparing documents for consideration and presentation; assists in preparing annual budget; serves as point of contact during the budget preparation process; monitors purchasing card transactions and processes statements; processes purchase requisitions; provides direct customer service either in person or on the telephone; creates and maintains various reports; creates and maintains forms, worksheets, and informational materials; ensures comprehensive filing systems are maintained and up to date; plans and executes special projects and events; assists with policy and procedure updates; reviews and processes all bills and invoices for submission to Accounts Payable; scans, files, and audits invoices; approves expense reimbursement submissions; tracks expenditures by general ledger (GL) codes; enters and verifies data within applicable databases and/or systems; assists in various staffing processes; attends all meetings and trainings, as required; performs other duties as assigned.

Organization Relationships

Reports directly to – Assistant Chief Deputy; Direct Reports – Yes

Physical Demands

Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying.

Environmental Factors

Work is primarily indoors in an air-conditioned environment; contact with persons accused or convicted of crimes; contact with law enforcement officials and public.

Irregular Hours

Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required; may be deemed essential personnel in the event of an emergency.

Minimum Qualifications

High School diploma or equivalent; three (3) years of office administration/management experience to include budget preparation, accounting procedures, and supervisory duties.

Licenses And Certifications

Required within thirty (30) days of employment: valid driver's license.

Preferred Qualifications

Associate degree in a related field; prior office administration experience in a corrections and/or law enforcement environment.

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below: criminal background check: Yes; motor vehicle record check: Yes; drug screening: Yes; physical exam: No; psychological exam: No; additional: N/A.

Supplemental Information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources. Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Benefits

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short-term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator. The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.